How do I make corrections to minutes?
Corrections to the minutes can be made years later by means of a motion to amend something previously adopted. This requires a two-thirds vote or a majority vote with prior notice. next meeting, or a committee may be appointed to read the minutes and report findings at the next meeting.
Can you edit meeting minutes?
Corrections to meeting minutes can be made when they are first distributed, considered for approval, or even after they have been approved. If the minutes have already been approved, then a “Motion to Amend Something Previously Adopted” will need to be made and considered at a subsequent meeting.
When can Minutes of a meeting be corrected?
Minutes of a meeting can be corrected even after they have been formally approved. Minutes of a meeting are usually approved at the beginning of the next scheduled meeting [see Order of Business].
Can you add an addendum to meeting minutes?
It is best to make the addendum right after the meeting, so that the information is still fresh in your mind. Use the minutes template to write in the addendum information. Circulate the official minutes with the attached addendum behind them to the meeting group members.
Are meeting minutes legal documents?
As noted earlier, minutes are an official and legal record of the board meeting. In a legal arena, meeting minutes are presumed to be correct and can be used as legal evidence of the facts they report.
Can draft minutes be amended?
Record amendments If governors identify any minor amendments in the meeting, you can amend the minutes there and then. The chair can approve the minutes. If there are a large number of changes, note them all down.
What can a secretary do if there is an error in the minutes meeting?
If one of them spots a factual error, the secretary can change it before the next meeting. They can then send out a revised draft or note the change in the next meeting’s minutes. If the secretary does send out a revised draft, it’s important to use file names that make it clear which is the amended version.
Should names be used in minutes?
The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don’t include names.